Database management can be a total nightmare.
After all, databases contain massive volumes of data, and without proper management, you’ll end up sitting on piles of information that can take too much of your resources to explore and use.
The good news is, there are reliable ways to supercharge managing your databases, whether you use on-premise or cloud-based database management systems — and that’s what we’ll share in this guide.
A long-term database management plan minimizes missing data errors and over or underutilizing tools and security blind spots in your database.
After all, planning allows you to set the right policies, develop strategies, and decide on the right tools, such as choosing between ClickHouse vs. Snowflake, to manage your database seamlessly.
Database management planning also helps you address common issues.
For instance, information assets in insulated and separate systems with limited data access can make it hard to find data.
Database management planning helps eliminate this since it allows you to identify the processes and systems currently housed in the silos. It lets you collect data about your primary systems, including those who use them to understand your datasets.
Planning also helps you map out your multiple datasets located in many systems, allowing you to strategize how to leverage your database to combine all your data easily.
Additionally, you can determine the best time to conduct audits, including performing routine checks on your data lifecycle quality, data flows, and database security.
An actionable database management strategy should reflect your company’s needs. It should also outline your target metrics to monitor your success.
Determine your business goals, including the data you want to collect and how you can use the data effectively to reach those objectives.
Doing so helps you avoid wasting resources by gathering wrong or unnecessary data and missing critical data opportunities.
Essentially, your goals can give you a roadmap to use your business data and help shape your database management strategies.
Some of the common business data uses to help reach your goals include:
You can configure your database to pull this information from multiple sources automatically. It streamlines the reporting and analysis processes necessary to improve your marketing efforts.
While not every security event is 100% preventable or predictable, you can improve your data security and manage database risks.
Establish recovery planning and run regular backup and maintenance to streamline your security-related database management processes. The strategies can help you protect from and mitigate security breaches, database compromise, and data loss.
Some of the other ways to manage your database security more effectively are:
Create a plan your team can use as a preventative measure. It can help shape and guide your database management security processes.
Duplicate data can slow down your database’s performance and keep you from running efficient reporting and analysis.
Duplicates also often lead to more work for your team and even waste your internal resources.
For example, if you have duplicate customer records in your Customer Relationship Management (CRM) system, your team can spend twice as much of their productive time fixing the problem.
Some of the best ways to eliminate duplicates and optimize your database management workflows are to:
Eliminate siloed data access and management to get rid of duplication and unnecessary work.
As such, ensure everyone across your teams understands the basics of protecting your data quality and the impact of duplicate data. Include employees who don’t work directly with your database.
It’s also good practice to regularly test your database to ensure you’re implementing your fixes and addressing the duplication effectively.
Make sure your designated users, such as your marketing and sales teams, can benefit from your data. You can do this by allowing end-users and internal (and other) stakeholders easy access to your database.
Set up a database access system and assign user roles. It can streamline managing your database since you can ensure that only people with the proper credentials can access specific aspects and information within your database.
Other useful tips to provide easy access to your database include:
For example, some development and management strategies or shortcuts might work best for your team but might not work well from a performance or usability perspective.
Getting feedback helps you design and manage your database in a way that works well for you, your team, and all users.
Managing an easily accessible, well-performing database is critical to efficient reporting and analytics.
It also helps you extract accurate, valuable insights seamlessly and find business opportunities to make informed decisions and accelerate company growth.
Learn from the best practices in this guide to streamline, simplify, and optimize your database management processes.