Top Advantages Of VoIP For Your Business You Should Definitely Consider

Top Advantages Of VoIP For Your Business You Should Definitely Consider

Daniel Hall 26/06/2022
Top Advantages Of VoIP For Your Business You Should Definitely Consider

If you're running a business, then you know that telecommunications are essential to your success.

The right phone system can help you keep in touch with clients, partners, and employees alike. In recent years, VoIP has become a popular choice for businesses of all sizes. But what are the top advantages of VoIP for your business, especially when considering a POTS line replacement? Keep reading to find out!


1. Cost Savings

VoIP can help you save money on your monthly phone bill. Traditional phone systems can be expensive to maintain, but VoIP is much more affordable. Cost is always a major consideration for businesses, so the fact that VoIP can save you money is a huge advantage. With VoIP, you'll only need to pay for the service itself, not the equipment. For example, with a traditional phone system, you might have to pay for a separate fax machine. But with VoIP, you can send and receive faxes using your computer. This can save you hundreds of dollars each year.

Additionally, VoIP can help you save on long-distance and international calls. With VoIP, you can make calls to anyone in the world for a fraction of the cost of traditional calling.

2. Scalable Technology

Another advantage of VoIP is that it's very scalable. If your business grows, then you can easily add more lines to your VoIP system. This is much easier and more cost-effective than adding new lines to a traditional phone system. Additionally, if you have employees who work from home or on the go, then you can easily add them to your VoIP system as well. This flexibility is essential for businesses that are growing quickly.

Scalability is also important if you have seasonal businesses. For example, if you run a business that gets busy during the holidays, then you can easily add more lines to your VoIP system to handle the increased call volume. This is much easier than adding new lines to a traditional phone system, which can be very time-consuming and expensive.

3. Integrated Existing Microsoft 365 Environment with PSTN

Another advantage is VoIP integrates your existing Microsoft 365 environment with the Public Switched Telephone Network (PSTN).  This integration allows you to use your existing Microsoft 365 tools, such as Outlook and SharePoint, with your VoIP system. This will help you make and receive external telephone calls from the Microsoft Teams application which can save you time and money by eliminating the need to purchase and maintain separate systems.

The integration of VoIP with Microsoft 365 also offers many other benefits, such as the ability to make calls from Outlook, view voicemails in Outlook, and receive calls on your mobile device.

4. Enhanced Features

VoIP also offers many enhanced features that can be beneficial for your business. For example, with VoIP, you can have your calls forwarded to any phone, so you never miss a call even if you're away from your desk. Additionally, VoIP systems often come with voicemail-to-email capabilities, which can be very convenient.

Some VoIP systems also offer call recording capabilities, which can be useful for training purposes or for compliance with certain industry regulations.

Additionally, many VoIP providers offer virtual receptionist services, which can be a great way to save time and money. With a virtual receptionist, you can have calls automatically routed to the right person or department, and you can even set up after-hours voicemail.

There are many other enhanced features that VoIP systems offer, so be sure to ask your provider about what's available.

5. Increased Productivity


VoIP can also help increase your business's productivity. With VoIP, you can have multiple calls going at the same time, which is not possible with a traditional phone system. This can be a huge advantage if you have a lot of customers or clients who need to be able to reach you at the same time. Additionally, VoIP systems often come with call waiting and caller ID features, which can help you manage your calls more effectively.

Additionally, many VoIP providers offer web-based portals that allow you to manage your system and make changes easily. This can be a great way to save time, as you won't have to wait for a technician to come to your office to make changes.


There are many other advantages of VoIP, but these are some of the most important ones that you should definitely consider if you're thinking about switching to VoIP for your business. So, what are you waiting for? Contact a VoIP provider today to learn more about how VoIP can benefit your business. Thanks for reading!

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Daniel Hall

Business Expert

Daniel Hall is an experienced digital marketer, author and world traveller. He spends a lot of his free time flipping through books and learning about a plethora of topics.

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