A Complete Guide to 10 of the Best Project Management Tools

A Complete Guide to 10 of the Best Project Management Tools

Shane Barker 11/03/2020 5
A Complete Guide to 10 of the Best Project Management Tools

Managing projects can be chaotic.

You need to keep track of deadlines, budgets, work progress, ROI, and more. Even the best project managers can struggle to keep up with the workload. That’s where project management tools can come in handy.

With project management software solutions such as pmo365, you can easily allot tasks, track time, collaborate with other team members, and do much more. They can also help you mitigate risk by helping you discover the shortcomings of any project.

The Best Project Management Tools for Your Business

So, which is the best project management tool out there?

It totally depends on what you’re looking for. To help you out, I’ve compiled a list of the top project management tools for your business:

Project Management Tool #1: Dropbox

Dropbox is a cloud-based project management tool that enables you to share files with your team members for better collaboration. It allows you to access your data from anywhere on your computer, tablet, or phone.

Best Features

  • You can recover deleted files (within a limited time period).
  • Save and restore various versions of your document.
  • Its advanced sharing enables you to grant sharing access to only certain important files within a folder.
  • Share large media files easily with anyone with a shared link.
  • Protect your shared links with passwords for increased privacy.
  • It seamlessly integrates with other popular apps like Slack, Zoom, Okta, and others.


Dropbox has different plans for individuals and businesses, starting from $9.99 and $15 (per user) per month, respectively.

Project Management Tool #2: Microsoft Project

Microsoft Project comes with an intuitive design that helps you manage your daily tasks and organize your projects. It comes with both cloud-based or on-premise options. It is easy-to-use and comes loaded with some powerful features.

Best Features

  • Assign tasks to colleagues and add scheduling when needed.
  • Get the flexibility to customize your project view. You can choose between boards, visual timelines, and grids.
  • Access pre-built reports to track your progress on multiple projects, portfolios, and resources.
  • With timesheets, you can capture the total time you’ve spent on invoicing, payroll, and other purposes.
  • Work as a co-author and collaborate easily with your stakeholders.
  • Build interactive and visual roadmaps for your projects.


Its cloud-based solutions are priced between $10-$55 per user, per month. Its on-premise project management solutions start from $649.99.

Project Management Tool #3: Trello

This visual tool by Atlassian has a drag-and-drop dashboard that allows users to move tasks through the production process easily. It is perfect for startups and small organizations that don’t have a big budget for project management.

Best Features

  • Access your data in the Cloud, even on your phone.
  • Integration with over 100 popular apps, including Google Drive, Dropbox, and others.
  • Add due dates, comments, and attachments directly to your Trello cards for easy collaboration.
  • Add labels and tags for better organization.
  • Get alerts and notifications when your deadlines are near.
  • Automate repetitive tasks with Trello’s Butler.


The basic plan is free. Its Business and Enterprise plans are priced at $9.99 and $20.89 per user, per month.

Project Management Tool #4: Jira

Among Atlassian’s suite of project planning products, Jira is a powerful tool designed for agile teams. Particularly popular among software companies, Jira can help you with flexible planning, transparent execution, and more.

Best features

  • Customize your workflows
  • Customizable Scrum boards and Kanban boards
  • See the big picture clearly with roadmaps
  • Automate certain processes with its robust API
  • Create custom filters using Jira Query Language
  • Integration with multiple apps


Its basic version is free. Their Standard and Premium versions are priced at $7 and $14 per user per month, respectively.

Project Management Tool #5: Asana

Asana is an excellent project management tool that is designed to help you manage all aspects of your project. With Asana, you can stay focused on your business goals. It helps you to keep track of your projects and eliminate all the roadblocks along the way.

Best Features

  • Build a Gantt chart in just a few minutes
  • Automate your routine tasks and streamline your processes
  • Monitor your work progress in real-time
  • Integration with apps like Adobe Creative Cloud, Salesforce, and others
  • Share your portfolios with stakeholders
  • Pre-set rules for popular processes


Asana’s packages start from $10.99 per user, per month.

Project Management Tool #6: Basecamp

With Basecamp, you can divide your work into different projects. Each of these projects comes with all the tools that you need to improve collaboration and boost productivity. It includes real-time group chats, to-do lists, schedules, and more.

Best Features

  • Share your docs, images, and spreadsheets easily and organize them in folders
  • Create automatic check-in questions for follow-ups
  • Identify problems in your project with Hill Charts
  • Pause your notifications to minimize interruptions while working
  • Subscribe to events in Outlook, iCal, or Google Calendar
  • Get control over what your clients can see in your projects


Basecamp Personal, which is great for light use, is free. Basecamp Business is priced at $99 per month.

Project Management Tool #7: Wrike

Wrike lets you stay on top of your progress, project deadlines, resource planning, and more. It comes with a simple drag-and-drop interface, which makes it easy to work on. It is designed to help organizations boost their efficiency and productivity.

Best Features

  • Monitor your progress and resource utilization in real-time
  • Customize your workflow
  • Get pre-built templates to standardize your processes
  • Integration with apps like Salesforce, Tableau, Jira, and others
  • Choose between different views, such as Reports, Dashboards, and Calendars


Wrike’s pricing plans start from $9.80 per user per month.

Project Management Tool #8: Smartsheet

Smartsheet is designed to help you eliminate silos, streamline your workflows, and manage your projects effortlessly. Using this project management tool, you can track your budget, manage your resources, allot tasks, and do much more.

Best Features

  • Get reports with real-time updates
  • Create customized forms to gather data from users on any device
  • Visualize tasks and switch seamlessly between Gantt, calendar, grid, and chart views
  • Get automated reminders to keep your teammates on schedule
  • Seamless integration with G Suite, Outlook, Workplace Chat, and other apps
  • Work on the go with Smartsheet’s mobile app


To get pricing details, get in touch with their sales team.

Project Management Tool #9: Podio

Project managers spend a lot of time sharing emails and sharing files. With Podio, you can communicate and collaborate with clients and vendors on different projects from a single platform.

Best features

  • Communicate faster with its built-in chat feature
  • Integration with Google Drive, Dropbox, and other apps
  • Keep track of your progress and updates with Workspace dashboard
  • Add comments to communicate with team members
  • Modify the app to suit your needs
  • Get instant notifications on your mobile app


Their basic plan is free. Paid plans start from $9 per user per month.

Project Management Tool #10: Workfront

Workfront gives you a 360-degree view of your projects. Right from the conception phases to completion, this project management tool allows you to manage the complete lifecycle of your projects.

Best Features

  • Get real-time updates
  • Automate various processes and project steps
  • Integration with Jira, G Suite, Slack, and other apps
  • It supports regulatory requirements for data privacy, information security, and compliance.
  • Use AI-powered technology to allot work based on skill, priority, and availability
  • Seamlessly toggle between Agile and Waterfall views


Contact their sales team for pricing information.

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  • Lucas Peters

    Useful piece !!!

  • Mike Burrows

    Thanks Shane you helped me a lot !

  • Lewis W

    Can't thank you enough for this list

  • Eddie Gallagher

    Always choose the cheapest option :D

  • Adamn Wilson

    Thank for the detailed write up. We have been using Wrike from some months but due to the COVID-19 we had to move to affordable solution so now we are using Indydesk Project management tool from last 2 weeks. It is very good for small to medium business.

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Shane Barker

Digital Strategy Expert

Shane Barker is a digital marketing consultant who specializes in influencer marketing, content marketing, and SEO. He is the Co-Founder of Attrock, a digital marketing agency. He has consulted with Fortune 500 companies, influencers with digital products, and a number of A-List celebrities.

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